Secretary - Office Automation at Fargo

JOB SUMMARY:

Vacancy ID: 976351 

OUR MISSION: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Countrys service. If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

Americas Veterans need you! To find out more, go to http://www.va.gov/jobs/.

KEY REQUIREMENTS

• You must be a U.S. citizen to apply for this job.
• You will be subject to a background/suitability investigation.

DUTIES:Back to top

Thisposition is located at the VA Medical Center in Fargo, ND under the Chief,Environmental & Material Management Service and Logistics Officer. Yourduties can include but are not limited to the following:

 

- Manages andcontrols all time cards for employees and compensated work therapy and workstudy candidates for multiple departments.

- Maintainsfund control accounts, contracts, sharing agreements and cost centers in anaccounting and procurement data base system.

- Developsmethods and formats for automating various administrative reports andprocesses.

- Processesincoming and outgoing documents such as correspondence, reports, memoranda andother forms of written communications.

- Independentlymanages and prioritizes own workload and workflow to meet established officegoals and deadlines.

- Compilesweekly, monthly and quarterly reports to ensure ongoing hospital/departmentcompliance.

 

Work Schedule: Monday - Friday 8:00am- 4:30pm

 ***RELOCATION EXPENSES AND/OR INCENTIVES ARE NOT AUTHORIZED***

QUALIFICATIONS REQUIRED:Back to top

TYPING PROFICIENCY: Thisposition requires the skills of a qualified typist. In addition to meeting theexperience and/or education requirements, you must be able to type at least 40words per minute.

 

GS-6:SPECIALIZED EXPERIENCE: 1 year of specialized experience that equips you with theknowledge, skills and abilities to perform successfully the duties of theposition. To be creditable for the GS-06 the experience must have beenequivalent to the GS-05 in Federal service. Examples of experience includes: Experiencewith Microsoft Office such as: Word, Excel, PowerPoint, Outlook, etc.;Preparing correspondence for signature to include composing, grammar, formatand editing; Advising supervisor of office issues during their absence andbrings significant items in reports, files and correspondence to theirattention; Scheduling and maintaining appointments, coordinating meetingsand/or arranged conferences to include travel arrangements; Compiling weekly,monthly and quarterly reports; Maintains subject matter files and recordkeeping systems. A full year of work isconsidered to be 35-40 hours of work per week. Part-time experience will becredited on the basis of time actually spent in appropriate activities.Applicants wishing to receive credit for such experience must indicate clearlythe nature of their duties and responsibilities in each position and the numberof hours a week spent in such employment.

 

Youwill be rated on the following Knowledge, Skills, Abilities and Other characteristics(KSAOs) as part of the assessment questionnaire for this position:

- Ability to use office automationsystems.

 

- Knowledge of office procedures,filing systems and various reference guides and handbooks.

 

- Ability toreview written material for compliance with rules of correspondence andgrammar.

- Ability towork independently, plan and execute work, set priorities, organize work andmeet deadlines.

- Ability toeffectively communicate in person and in writing.

PHYSICALDEMANDS: Work will require long periods of sitting. It doesrequire some walking and carrying of such items as office files and supplies.

For more information on these qualification standards, please visit the United States Office of Personnel Managements website at http://www.opm.gov/qualifications .

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.  WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.  If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Please refer to this checklist to ensure proper accreditation and for foreign education requirements.

Veterans Preference:

When applying for Federal jobs, eligible veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.). Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability.  If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

Veterans with service-connected disability of less than 10%, non service-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed " SF15, "Application for 10-Point Veteran Preference," (go to http://www.opm.gov/forms/pdf_fill/SF15.pdf) and required documentation with your application materials. For more information on Veterans Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx.

 

HOW YOU WILL BE EVALUATED:

Applicants will be ranked based on four quality groups, as follows:

• Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
• Highly qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job;
• Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and
• Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.

After the vacancy announcement closes, reviewed applications are evaluated against the questionnaire responses and placed in the appropriate quality group.  Qualified veterans will be afforded preference by being placed at the top of the appropriate quality group.  Qualifying veterans with a service-connected disability of 10% or more will be placed at the top of the best qualified group.  The best qualified group is the first to be referred to the hiring facility for further consideration and possible interview.  The remaining groups may be referred based on the number of applicants available.

Country: USA, State: North Dakota, City: Fargo, Company: Veterans Affairs, Veterans Health Administration.