Secretary (Office Automation) at Grand Forks

JOB SUMMARY:

The mission of the United States Air Force is to fly, fight and win…in air, space and cyberspace.

To achieve that mission, the Air Force has a vision of Global Vigilance, Reach and Power. That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values -- integrity first, service before self, and excellence in all we do.

WHO MAY APPLY: Click here for more information.  You MUST have one or more identified eligibilities in order to be considered.  **Air Force is not responsible for erroneous eligibilities you list or fail to list**

 

Air Force Employee (Current Permanent Competitive Service Career/Career-Conditional Employee and Current Permanent AF DCIPS Employees with Reinstatement Rights to the Competitive Service)

KEY REQUIREMENTS

• U.S. Citizenship Required
• Travel and relocation expenses will not be paid

DUTIES:Back to top

This position is to serve as the principal office assistant performing various administrative and clerical duties in support of the organization.  Performs office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the administrative and clerical work.  The position is located in a multi-layered organization, with subordinate groups which differ from each other in terms of subject matter, functions, relationships with other organizations, and administrative requirements.  There is a system of formal internal procedures and administrative controls, formal coordination among subordinate units, and a formal progress reporting system which is sufficiently complex to require continuous attention on the part of the secretary.

 

· Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.

· Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.  Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. 

·  Maintains supervisors calendar, coordinates meeting arrangements, and schedules meetings and/or conferences. 

·  Performs other administrative and clerical work in support of the office/organization. 

· Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

QUALIFICATIONS REQUIRED:Back to top

In order to qualify, you must meet the education and/or experience requirements described below.  Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

 

SPECIALIZED EXPERIENCE: At least one (1) year of specialized experience at the next lower grade (GS-05) or equivalent. Examples of creditable specialized experience:  Knowledge of duties, priorities, commitments, policies, and program goals of the organization sufficient to perform nonroutine assignments, such as independently noting and follow-up on commitments made at meetings/conferences; shifting clerical staff in subordinate offices to respond to fluctuating workloads; advising other clerical staff on preparing correspondence, etc.

 

To be basically qualified for this position, applicants must meet the OPM qualification standard and must possess the following skill:  Must be able to type 40 words per minute.  If you self nominate for this position, you certify you meet the proficiency requirements of the position.

 

OR

 

To view qualifying educational requirements and/or combination of education and specialized experience click on the following link:

 

http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards

Federal Time-In-Grade (TIG): Requirement for General Schedule (GS) Positions: Applicants must have served at least 52 weeks at the GS-05 or higher grade (or equivalent in an alternate pay system) within the Federal Civil Service to be considered for referral.  TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

 

Country: USA, State: North Dakota, City: Grand Forks, Company: U.S. Air Force - Agency Wide.